Written by Jason Zagami


Has your day ever been hijacked by an emergency? Of course, it has, but how frequently does it happen? 

My days used to be ruled by urgent tasks. These came in the form of demanding phone calls, emails, meeting requests, breaking news, and other interruptions. Each day I’d start out with a list of important tasks, but they would take a back seat to the urgent things that would pop up and derail me. 

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As time went on I became frustrated, tired, and impatient. I just wasn’t getting closer to my goals.

Assessing the problem

The first step in solving a problem is admitting you have one. I came to terms with the fact that I was always busy but ineffective. 

Defining the goal

Next, I had to get clear on what I wanted to accomplish. This is harder than it sounds. You have to be disciplined enough to carve out time (free from distractions), especially when you feel like there isn’t a minute to spare in your week. And then you need to figure out what it is you really want. 

Planning your tasks

Now that I had a clear target, I needed a plan to get there. What do I have to do this day, week, month, and a quarter in order to reach my goal? Having this plan created clarity around how to prioritize time and tasks.

Minimize Distractions

Now that I had a plan, I had to defend my schedule from all the time-vampires seeking to derail me. These included social media, escapism, reactive people, and unimportant emergencies. 

Creating Processes and Automation

The last step was to identify repetitive problems and issues that burn time. I made a list of issues that would arise over and over again. Then I created a plan to deal with them systematically. Some items were an easy fix, such as using HubSpot automation tools. 

Seeing things differently

Before making this shift, I was falling slowly and painfully. If I hadn’t made a change Seedling would have failed in the next 16 months, and I would have been devastated. Failure is a painful lesson. 

Inevitably, I became far more effective and successful once I shifted from a constant state of reactance to becoming proactive. The number of hours I work each day has decreased. How much I accomplish each day (towards my goals) has dramatically increased. But most importantly, my stress level has dropped. 

Are you committed to change?

Have you been frustrated and tired? 
Does my story sound like yours?

I’ve created a helpful resource guide that will help you take back your time. Click below to view the resource guide and take your first step to reclaim your week. Become the powerful, effective leader required to lead your team to victory.

View our time management resource guide